VPK Reimbursement

Frequently Asked Questions; VPK Provider Reimbursment

Requirements Prior to Initiating an Enrollment

Required forms that need to be completed and returned prior to receiving reimbursement for your VPK services.

• IRS W-9 Form

• A copy of your Social Security Card/ Federal Employer ID Notice ( Form SS-4)

• Authorization Agreement for Automatic Direct Deposit- must include a VOIDED check or savings deposit slip

• Advance Payment accept or decline notice

Other Financial Information for VPK Providers

VPK Rate Schedule for 2009-2010

• Fall Session is $4.78 per hour, which equates to $2,585.56 per child for the Fall Program. 

• Summer Session is $7.32 per hour, which equates to $2198.98 per child for the Summer Program.

Direct Deposit is required by all providers.

Provider Advance Payment Program

• Available to all VPK providers.
  Advance payment received by direct deposit only.

• Must complete the Advance payment accept/denial form each contract year

The Certificate of Eligibility

• This form is issued to the client at the time their VPK eligibility is determined.

• An individual Certificate of Eligibility will be issued for each child in the family qualifying for VPK services.

• The client will present the Certificate of Eligibility to the VPK provider of their choice.

• The VPK provider must contact CCC the day the child begins care to obtain a confirmation number in order for reimbursement to begin.

• This confirmation number is provided on the Notice of Child Care Enrollment for VPK Funding form that will be provided for your records.

• The CCC phone number and department to contact are located on the Certificate of Eligibility form.

The Notice of VPK Enrollment

• This “system” generated form is produced upon confirmation that a child has been enrolled in your VPK program.

• Once the enrollment has been processed, the form will be mailed to both the VPK provider and the parent.

How to Complete an Enrollment/Attendance Certification (Roster)

• In the bottom left corner, instructions are listed on how to mark your attendance roster.

• S= Start date, T= Terminated, E= Excused Absence, N= Non Instructional Day, C= Temporary Closure Beyond Provider’s Control, No Exceptions= No absences.

• YOU MUST SIGN AND DATE the Enrollment/Attendance Certification (Roster) and return to the VPK Finance Department by the 3rd day of the month.

Click here to go to Forms for Providers